Central Piedmont Community College


[Cpcommunicator] Advisory: Technology Equipment Planning

CPCC Office of Community Relations Communicator Communicator at cpcc.edu
Tue Sep 1 09:45:59 EDT 2009
>From Information Technology Services


Since 2008, the Technology Equipment Planning process has been open year
round to identify needs and plan for technology equipment and services
throughout the year. This process enables departments to identify their
technology needs and enter their requests through the online technology
planning system
<http://appserver.cpcc.edu/TechnologyPlanning/Default.aspx> .  The
status report for the 2008-2009 Technology Equipment Plan
<http://inside.cpcc.edu/tech-plan/2008-2009.htm>  is now available for
referencing the status of requests submitted last year.


Requests entered in the online technology planning system are routinely
reviewed and analyzed for suitable solutions, resource needs and costs.
The deadline for items to be considered for the 2009-2010 fiscal year is
September 8, 2009 at 5:00pm. Requests entered after this date will be
subject to availability of funds or will be considered in future fiscal
years. We recognize that this is a tight deadline with the beginning of
the semester but due to the current economic climate we are being asked
to plan purchasing immediately while funds are available.


Information Technology Services staff will be available by request to
meet with department and division heads during this period to assist and
review all needs identified through this process. Please contact the
CPCC ITS Helpdesk at 704.330.5000 or helpdesk at cpcc.edu to schedule.


Please note the following information before submitting technology


Items to consider for inclusion in your requests:

1.     Computer needs for expansion of existing facilities e.g. new
labs, new smart or computer classrooms.

2.     Hardware and/or software for new projects and initiatives.

3.     State regulations classify items with unit cost above $1,000
(including tax and shipping) as 'equipment' and those between 
$500-$999 as 'minor equipment'.


Items to EXCLUDE:

1.     Items with unit cost of less than $500: State regulations treat
such items as "supplies". Equipment funds cannot be used for these
items, so they may be acquired using individual department's supply

2.     Replacement of existing equipment: All computers and projectors
are on a prescribed refresh cycle depending upon changes in technology
and functional requirements. Please note that only those laptop
computers that were acquired through this technology equipment planning
process are included in refresh cycles. Laptop computers acquired
through grants or other self supporting funds are not included in this

3.     High speed laser printers: High speed printers have converged
with copiers and scanners into multi-function devices. The College
acquires multi-function devices for placement in almost every office
cluster as existing equipment is replaced. Scanning is at no cost but
printing and copying is subject to chargeback by College Printing
Services. All network printers are also being moved to the Staff Print
Accounting System. Maintenance contracts and supplies (toner, paper) for
all devices on chargeback are supported by College Printing Services.
Departments are reminded to keep this in mind during the budget
preparation cycles. 

4.     Personal Printers: While personal printers have become more
affordable (<$500), their use is discouraged because of their impact on
the environment and higher per page costs. These are often not worth
repair and would have to be replaced with new ones when they become
defective using each department's supplies budget.

5.     Equipment for new positions: This is already planned for.
Departments are asked to place new position equipment requests
<https://secure2.cpcc.edu/its_forms/new_position.rios>  at the start of
the hiring process. Please note that new employees filling an existing
or vacant position normally inherit offices and equipment that was in
use by the previous person in the position.

6.     Portable projectors and laptops: Most requests for laptops and
portable projectors are addressed by increasing the number of laptops
and projectors available for short-term checkout through the library.
Existing devices in the libraries are on a planned refresh cycle.

7.     Peripherals: Departments are requested to acquire peripherals
like CD or DVD burners, scanners, LCD monitors, additional computer
memory, digital cameras and desktop printers using their supplies
budgets. Information Technology Services website
tandards>  lists recommended products, recent prices and recommended
vendors for these items.

8.     Requests from last fiscal year that were not fulfilled will be
moved over to this year. They do not need to be entered again. Status of
last year's requests may be seen at Technology Equipment Planning site
nual-technology-plan> .


For assistance with this process, please contact the ITS Help Desk at
704.330.5000 or helpdesk at cpcc.edu .








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