Central Piedmont Community College

>From Phillip Lopp

 

The "Family Educational Rights and Privacy Act" (FERPA) has changed some
of the requirements for release of students' information effective
January 9, 2009. These changes affect students attending this College.  

 

The Admissions/Student Records Office will send out email broadcasts
with examples to help update all staff and faculty of these changes so
that we may all follow these important guidelines. 

 

The following is a hypothetical situation that serves as a example of
what to do and what not to do under the new FERPA guidelines:

 

 

Example:

 

Sara's mother goes to the campus and pays her tuition. The kind cashier
then hands her a copy of the receipt with the student's name, ID number;
and class schedule, thanking her for taking care of that for her
daughter. Is this a FERPA violation according to the directory
information that the college releases?

 

ANSWER:

 

According to the college policy as stated in the catalog, only directory
information can be released without the student's consent unless they
opt out and request "Private Directory Information." The receipt as
indicated above has other important student information printed that
would be a violation of the student's FERPA rights.

 

SOLUTION:

 

Either change the information on the receipt that is issued to student,
or if someone other than the student is paying in person the cashier's
office should mail the receipt to the student.

 

 

 

 

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