[Cpcommunicator] ADVISORY: Restriction on P-card purchase from State account
>From Diep Tong
Please do not use P-card to make any STATE purchase on or after April
17, 2009, for non-instructional supplies based on the memo from Office
of State Budget and Management ( OSBM).
No purchase orders may be issued for goods or services that will require
the expenditure of State funds. Purchase orders for goods or services
that have been ordered, but not received by April 16, 2009, must be
canceled.
Note that this requirement applies to HB 275 funds unless an exception
has been authorized by OSBM. State funds may be used to pay for any
cancellation or forfeiture fees required due to cancellation. If no or
only limited savings would be realized by cancelling a purchase order
due to high cancellation charges, the college should consider submitting
an exception request to OSBM.
Payment for the following instances may be allowed if approved by the
college president:
* Instructional supplies required for direct classroom
instruction.
* On-going contracts, maintenance agreements, personal service
contracts, and lease agreements provided that the services/ activities
have begun to be delivered. Examples would include copier leases,
internet service provider charges, etc. (Note that a college must seek
an exception from OSBM if a contract renewal is being sought.)
* Payments to childcare providers on behalf of students already
participating in the Child Care Grant program. Colleges may not extend
child care assistance to any additional students.
* Postage required to conduct normal business activities.
Colleges should economize to the extent possible and only mail essential
items.
* Refunds to students or the appropriate federal agency.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://lists.cpcc.edu/pipermail/cpcommunicator/attachments/20090417/71a7406a/attachment.htm