[Cpcommunicator] ADVISORY: Technology Equipment Planning for 2008-09
>From ITS
The annual Technology Equipment Planning process for the 2008-2009
fiscal year is now open to identify needs and plan for equipment and
services throughout all College campuses. The process enables
departments to identify their technology needs and enter their requests
through our online technology planning system
<http://appserver.cpcc.edu/TechnologyPlanning/Default.aspx> starting
Wednesday, August 6, through 5:00 p.m. Friday, August 29, 2007.
ITS staff will be available by request to meet with department and
division heads during this period to assist and review all needs
identified through this process.
Requests entered by 5:00 p.m. on August 29, 2008, will be considered in
this fiscal year's plans. Requests entered beyond that date will be
reviewed subject to availability of funds or for next fiscal year.
Please note the following information before submitting technology
requests:
Items to consider for inclusion in your requests:
1. Computer needs for expansion of existing facilities e.g. new
labs, classrooms.
2. Hardware and/or software for new projects and initiatives.
3. Software.
4. State regulations classify items with unit cost above $1,000 as
'equipment' and those between $500-$999 as 'minor equipment'.
Items to EXCLUDE:
1. Items with unit cost of less than $500: The state considers such
items "'supplies." Equipment funds cannot be used for these items, so
they should be acquired using departmental supply budgets.
2. Replacement of existing desktop computer and projector equipment:
All computers and projectors are on a prescribed refresh cycle depending
upon changes in technology and functional requirements. Please note that
only those laptop computers that were acquired through this technology
equipment planning process are included in refresh cycle. Laptop
computers acquired through grants or other self supporting funds are not
included in this process.
3. High speed laser printers: Two trends in this area have driven
our approach. Personal printers have become more affordable (<$500).
These are often not worth repair and should be replaced with new ones
when they become defective. High speed printers have converged with
copiers and scanners into multi-function devices. The College acquires
multi-function devices for placement in almost every office cluster as
existing equipment is replaced. Scanning will be at no cost but printing
and copying will be subject to chargeback by College Services. All
network printers are also being moved to the Staff Print Accounting
System. Maintenance contracts and supplies (toner, paper) for all of
these devices is supported by College Services. Departments are
encouraged to keep this in mind during the budget preparation cycles.
4. Equipment for new positions: This is already planned for.
Departments are asked to place new position equipment requests at the
start of the hiring process. Please note that new employees filling an
existing or vacant position normally inherit offices and equipment that
was in use by the previous person in the position.
5. Portable projectors and laptops: Most requests for laptops and
portable projectors are addressed by increasing the number of laptops
and projectors available for short-term checkout through the library.
Existing devices in the libraries are on a planned refresh cycle.
6. Peripherals: Departments are requested to acquire peripherals
like CD or DVD burners, scanners, LCD monitors, additional computer
memory, digital cameras and desktop printers using their supplies
budgets. ITS website
<http://www1.cpcc.edu/its/faculty-staff/technology-acquisition-support/s
tandards> lists recommended products, recent prices and vendors for
these items.
For assistance with this process, please contact the ITS Help Desk at
704.330.5000 or helpdesk at cpcc.edu
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