Central Piedmont Community College

 

[Cpcommunicator] Advisory for p-card holders from Accounts Payable

Office of Community Relations Communicator communicator at cpcc.edu
Wed Jul 3 07:33:18 EDT 2002
-- From David Baker, Supervisor, Accounts Payable

Beginning in July 2002, Accounts Payable must audit, reconcile, and process for payment all p-card statements by the 25th of each month.  In order for Accounts Payable to meet this deadline, all p-card FS-25 forms and receipts must be received in Accounts Payable by the 10th of each month. 

On the 8th of each month, Accounts Payable will send a friendly reminder to all p-card holders that p-card statements and receipts must be received in Accounts Payable by the 10th. 

On the 11th of each month, Accounts Payable will send an e-mail to all p-card holders who did not make the deadline of the 10th.

On the 15th of each month, Accounts Payable will send an e-mail to the p-card holder and a copy to his/her supervisor notifying them that Accounts Payable has still not received his/her p-card statement and receipts.

On the 20th of each month, Accounts Payable will send a final e-mail to the p-card holder, his/her supervisor , and his/her vice president notifying them that his/her p-card is now delinquent and subject to disciplinary action.

--David Baker